Boylan Heights Neighborhood

Meeting Minutes
2/22/2005

ATTENDEES :

Jimmy Creech
Santiago Hernández
Andy Caldwell
Elaine Caldwell
Sara Lynn Wood
Dan Dunbar
Michael Zirkle
Leslie Kellenberger
Danette Foltz
Derek Caulder
Chris Weedy
Leila May
Don Palmer
Mike Parker (visitor)
Lyman Collins
Jessica Macaluso
Pietro Macaluso
Evelyn M. Fahy
Jeff Mason
Chelsea Mills
Richard Spencer
Jay Spain
Scott Shackleton
David Tremblay
Heather Groves
Jeff Groves
Jade Brennan
Valerie Zloom
Glenn Plott
Jenny Rogers
Kim Stone
Gayle Lowry
Bettie Jo Vogler
Amy Marshall
MB Hardy
Ken Babb
Claire Cates
Ben Baker
Ray Lanier
J. Michael Lee
Caleb Jefferies
Steve Jellicorse
Dana Damico
Kristina Troost
D. Roarke
Sam LaGrone
Ruth Bromer
Carlie Huberman

The meeting was called to order by the President, Jimmy Creech.

I. Review and Approval of the January 2005 Minutes:

The president asked if there were corrections or additions to the January minutes.
Sara Lynn Wood moved to add to the minutes:
"Tom Luther moved to have the article on real estate containing references to Kim Stone pulled from the website." No one could remember who seconded the motion. Jimmy Creech reminded attendees that he had ruled the motion out of order and so it was not vote on. Nonetheless, Jimmy concurred, this should be added to the January minutes.

Sara Lynn Wood moved to correct the minutes by removing the word "unanimously" from the vote on the motion to adjourn the January meeting. She said there were votes opposed to adjournment.

There being no additional corrections and additions, the president called for a motion to approve the January minutes as amended.

Motion: Sara Lynn Wood moved to approve last month's meeting minutes as amended.
Second: Leila May
Outcome: Unanimously approved

II. Finance Report

Treasurer Leslie Kellenberger provided report.
Opening Balance 1/1/2005: $2,636.61
Ending bank balance as of 2/21/2005: $2,670.51
Total Revenue for the past month: $34
Expenses:$0

Motion: Ken Babb moved to approve the Treasurer's report.
Second: Jeff Mason
Outcome: Unanimously approved

Announcement: The president indicated that Project Enlightenment would not be open on the fourth Tuesday in March, which would be the standard date for the monthly meeting of the BHA. However, he has reserved room 311 for the fifth Tuesday, March 29. He asked for a motion to approve this date for the next meeting.

Motion: Ken Babb moved to hold the March 2005 meeting on Thursday 3/29/2005 at 7:00 PM.
Second: Pietro Macaluso
Outcome: Unanimously approved

Request for Additions to the Agenda

The president asked for Agenda additions to Old Business and New Business, but none were offered.

III. Committee and Special Projects Reports:

Beyond the Neighborhood Committee: Jay Spain provided report on the Dorothea Dix Committee
Directory Committee: Evelyn M. Fahy provided the following report:
- Questionnaires have been collected and transcribed; if you know of anyone who has not submitted a questionnaire, encourage them to do so as soon as possible.
- Data entry for all questionnaires submitted has been completed.
- Next step is to merge data into layout templates.
- Concurrent with data collection and entry, sponsorships have been solicited. Have received commitments from 14 businesses. Working to collect payment and ad copy and graphics. Deadline is February 28 to collect these.
- Beginning to lay out ads as they come in.
Newsletter: Jimmy Creech read a report from KD Reeve regarding the newsletter:
- Total # of newsletters printed this month 320
- We appreciate the generous donation from the Communications Group for sponsoring this month's BH newsletter..
- I sent out email to the neighborhood to gather ideas for sponsorship support
- Will be circulating a questionnaire over the next few months with intention of streamlining distribution of the BH newsletter and getting reaction/response to proposed electronic version.
- On-going request for businesses and family sponsorship for future newsletters.
- March deadline for submission will be Tuesday, March 22, 2005 which is the fourth Tuesday in March, due to the March BH meeting taking place on the 5th Tuesday.
Neighborhood Welcoming Committee: Lyman Collins provided a report regarding new neighbors who have recently moved into Boylan Heights.
Web Site Committee: Chris Weedy provided the following report:
The Web Site Committee members are: Chairperson, Chris Weedy;
Members: Santiago Hernández, Claire Cates, Valerie Zaloom, Jeff Groves
Number of Hits on the Web Site: 17,500+

Helping Our Neighbors:

-Lost dog - The listserve helped two girls on Florence find their lost golden retriever on 2/13
-Found house - A current neighbor bought a house in Boylan Heights, which he learned about on our web site
-New Neighbors found our web site before buying house
-BH Sign - communication from South Carolina
-Lost purse found due to listserve on 2/20

Decisions Made:

-Annotations to Historic District Descriptions of Individual Houses
-New Descriptions/Names for Listserves
-Meeting held 2/16 with neighbors -adopted Mission Statement and Guidelines

New Postings:

-History of Newsletter and Current Issues
-February 2005 Meet Your Neighbor - LaRhe Vestal and daughters
-Mission Statement and Guidelines
-Who is on the Web Site Committee
-Update on Real Estate, including a new feature - homes/apts for rent

Things We are Working On:

-Levels of Advertising
-March Meet Your Neighbor
-History of the Web Site

In regard to the three motions referred to the Web Site Committee at the January BHA meeting, Chris Weedy moved to amend motion #1 by replacing it with the following:

BHA WEB SITE AND LISTSERVE MISSION STATEMENT

The Boylan Heights Association Web Site and Listserve is an open forum whose purpose is to keep the neighborhood and those interested in the neighborhood informed regarding facts and events concerning or related to Boylan Heights.

BHA Web Site Guidelines

The BHA Web Site is maintained by the BHA Web Site Committee.
We will follow NC law regarding free speech including defamation.
The Boylan Heights Web Site shall not post any private information (information not in public record), even if true, if the disclosure of such information would be objectionable to a reasonable person. (For example, an article that refers to a member of the neighborhood having an affair.)
The Boylan Heights Web Site shall not post any private or public information, if the information is not in keeping with the mission statement of the Web Site. (For example, we would not publish the fact that someone is getting divorced [a fact in public records], or was arrested for a crime [also in public records,] unless such facts are of concern to the neighborhood. We would publish that someone was arrested if it were due to a break-in in the neighborhood.)
We will retract all factual inaccuracies when notified in writing.
If a member wishes to object to the publication of any material on the Web Site, such objection must be made in writing to the Web Site committee chair. The web site committee will determine by majority vote whether the objection is reasonable and warrants revisions to, or deletion of, information on the Web Site. A decision will be made within 3 business days of receipt of the letter.

BHA ListServe Guidelines

The BHA listserve is maintained by the BHA Web Site Committee.
The listserve is open to anyone who wants to belong.
The listserve archives are password protected.
Boylan Discuss and the Forum are not moderated except for spam and unless abused.
Boylan Announce is moderated for appropriateness.

Second Evelyn Fahy.

The president explained that Chris' motion was a motion to substitute, a primary amendment to motion #1 (the original main motion) made at the last meeting. He further explained that both the substitute motion and the main motion were before the Association to be discussed and amended. The substitute motion would be voted on first, and would become replace the main motion if approved. It would then have to be voted on again as the main motion before it would be adopted. Should the substitute motion be defeated on the first vote, then the original main motion would be voted on in order to be adopted.

The president pointed out that motion #1, made by Michael Zirkle at the last meeting, was seconded by Mike Parker who is not an Association member. Consequently, the motion is out of order. For it to be in order and properly before the Association, it requires a new second. Ken Babb seconded motion #1.

The president read motion #1 (the main motion) so everyone would know exactly what was being discussed. The motion read: "The Boylan Heights Association website will not display any information about an Association Member which that member objects to. Such material about an Association Member must be approved in advance by that Member before it is posted on the Association Website."

Marsh Hardy moved to amend the main motion to read:
"The BHA website will not display any information about an Association Member which that member objects to. Such material about an Association Member must be removed within two business days if that member objects to it."
Second: Sara Lynn Wood
Michael Zirkle accepted the amendment, making it part of the main motion without a vote.

Ken Babb moved to amend the main motion by adding:
"The only exception would by a majority vote of the BHA."
Second: Dana Damico
Michael Zirkle accepted this amendment also, making it part of the main motion without a vote.

Jessica Macaluso moved the Previous Question to stop debate and vote on the substitute motion, 2/3rds majority is required to approve.
Voting for: 32
Voting against: 9
Outcome: the Previous Question passed.

The Substitute Motion (primary amendment to motion #1) which replaces motion #1 (main motion) with the Web Site Committee's Mission Statement, Web Site Guidelines, and LISTSERV Guidelines was voted on.
Voting to approve: 23
Voting against: 18
Outcome: the substitute motion passed making it the main motion.

The president explained that according to Robert's Rules of Order, a substitute motion cannot be amended after it becomes the main motion, unless the amendment adds "non-modifying matter."

Marsh Hardy moved to amend #5 of the LISTSERV Guidelines to read:
"Boylan Announce is loosely moderated for appropriateness without prior restraint of the opinion of the announcer."
Second Jade Brennan
The president ruled the motion out of order because it was a substantive change, not a non- modifying addition.

Jessica Macaluso moved the Previous Question on the main motion (formally the substitute motion), i.e., The Web Site Committee's Mission Statement, Web Site Guidelines, and LISTSERV Guidelines.
Second: Jeff Groves
Voting For: 25
Voting Against: 15
Outcome: the motion passed.

The motion to adopt the Web Site Committee's Mission Statement, Web Site Guidelines and LISTSERV Guidelines was voted on by a show of hands.
Outcome: the motion passed.

Kim Stone moved that the references to her in the Movers and Shakers article on the Web Site be removed.
Second: Ruth Bromer
Evenly Fahy raised a Point of Order, saying that the motion is out of order because it conflicts with the Web Site Guidelines just adopted.

Marsh Hardy moved to suspend the rules (Web Site Guidelines) in order to vote on Kim Stone's motion.
Second: Ken Babb
The president called for a show of hands and declared that the motion passed temporarily suspending the rules for this particular vote.
Kim Stone's motion was in order.
Voting For: 19
Voting Against: 16
Outcome: the motion passed

IV. Motion To Adjourn

Leslie Kellenberger moved to adjourn
Second: Sam LaGrone
Outcome: Unanimously approved