Boylan Heights Neighborhood

Meeting Minutes
1/27/2005

ATTENDEES :

Jimmy Creech
Santiago Hernández
Lyman Collins
David Tremblay
Leslie Kellenberger
K.D. Reeve
Kim Stone
Caron Register
Paul Meyer
Michael Zirkle
Valerie Zaloom
Tom Luther
Glen Plott
Ray Lanier
Dan Dunbar
Jeff Mason
Evelyn M. Fahy
Miachel Lee
Marsh Hardy
Jeff Groves
Heather Groves
Chris Weedy
Ann Green
Ven Carver
Maria Torretto
Toni Moran
Jessica Macaluso
Pietro Macaluso
Ken Babb
Rich Giroux
Don Davis
Rosemary Ritzman
Mike Parker
Leila May
Donald Palmer
John Zaloom
Sarah Lynn Wood

REVIEW AND APPROVAL OF MINUTES FROM THE LAST MEETING:

Motion: Jeff Mason moved to approve last month's meeting minutes.
Second: Leslie Kellenberger
Outcome: Unanimously approved

FINANCE REPORT by Leslie Kellenberger, Treasurer

Opening Balance 1/1/2004 - $2,461.63
Total 2004 Revenue: $2,543.10
Total 2004 Expenses - $2,368.72
Ending bank balance as of 12/31/2004 = $2,636.51
Motion: Paul Meyer moved to approve the finance report.
Second: Jessica Macaluso
Outcome: Unanimously approved

SPECIAL GUEST:

Debra King from CASA thanked the neighborhood for welcoming the program participants. 410 South Boylan is being closed. The other house will remain open for the time being. The house will be sold by sealed bid auction, with a fixed starting bid. Walk through targeted for 3rd weekend in February 2005.

ANNOUNCEMENTS:

Marie Green is at Rex Hospital; a get well card was circulated for all to sign.
Lyman Collins has volunteered to chair the Neighborhood Welcoming Committee.
Tom Luther has volunteered to chair the Neighborhood Watch Committee.

COMMITTEE AND SPECIAL PROJECTS REPORTS:

ArtWalk Report provided by Elizabeth Dunbar and read by Dan Dunbar:
"The 2004 ArtWalk was a resounding success with the most beautiful weather, the highest number of participants, and the largest crowds attending in its 12 year history. Thank you again to all of the hosts who provided porch space to the artists. The thirteenth annual ArtWalk will be held December 4, 2005. Information is on the www.BoylanHeights.org website or can be obtained from Elizabeth Dunbar at 919-836-8136, DunbarCC@aol.com."

ArtWalk BHA T-Shirt Sale Report

Ruth Bromer provided report on T-Shirt sales prior to meeting. Report was read by Jimmy Creech:
"I will not be at the meeting. We sold 27 shirts (although I still haven't been able to get up with one person) and we have a profit of about $30 to give to the association. I haven't turned in the checks yet, nor have I turned in the bill, but I will this week. Unfortunately, more people liked the shirt after they saw it (I've gotten lots of complements on it from outside of the neighborhood as well), but not in time to order more shirts."

ArtWalk BHA Bake Sale Report:

Mike Parker moved to include Laura Brown's bake sale written report, to be provided later, in meeting minutes.
Second: Jeff Mason
Outcome: Unanimously approved

2004 BHA Artwalk Bake Sale Report by Laura Brown

As of this writing the final profits from the bake sale were not in, but were estimated to be over $400.00. Many neighbors generously contributed both time at the sale and baked goods.
Thanks to all who participated.
We have a few paper products left over for the next event but everything else was used.

More soups, chili, etc. We sold out by 3:00 pm and could have kept going
The small bowls that restaurants use would be great to have and would help control portion size (couldn't find this year)
Beverage preference is strongly related to weather so probably best to procrastinate buying until the forecast is known
Room for people to sit. I don't know if the host house would allow food on their porch but it might be something to consider

Garden Club Report by Jessica Macaluso, chairperson.

Web Site Committee Report by Chris Weedy, chairperson

Beyond the Neighborhood Committee Report by Paul Meyer, chairperson

Neighborhood Watch Committee Report by Tom Luther, chairperson.

Neighborhood Welcome Committee Report by Lyman Collins, chairperson.

Directory Committee Report by Evelyn M. Fahy, chairperson.

Centennial Committee Report by Jimmy Creech on behalf of John Montgomery, chairperson.

Newsletter Report by K.D. Reeve, editor.

Total # of newsletters printed this month 320.

We are appreciative of Vic's Italian Ristorante for sponsoring December and the ArtWalk for sponsoring November.
No sponsorship this month.
Will be circulating a questionnaire over the next few months with intention of streamlining distribution of the BH newsletter and getting reaction/response to proposed electronic version.
Will be seeking businesses and family sponsorship for future newsletters.

OLD BUSINESS:

Dorothea Dix Property Update
Jimmy Creech read a report on behalf of Jay Spain regarding Dorothea Dix.:
"Thank you to all the neighbors and visitors who signed the Friends of Dix petition at the 2004 ArtWalk. We received over 500 names endorsing the petition. We are currently setting up an on line petition for NC residents to sign at www.friendsofdix.org. This should be in place by January 31.
"This is an important issue to many of us in Boylan Heights. Most of the decisions on the property will be made by our governmental officials before April 1, 2005. Your support now will make a difference.
"On December 18, the Raleigh Parks Board voted unanimously in support of a resolution of "support for open space protection on the Dorothea Dix Property."
"The resolution was presented to the City Council on its January 4, 2005 meeting. The Council members decided not to vote on the matter and to send it to Committee for review. This puts the matter back before the state. Please help us take action by signing a petition with your support. I will email the neighborhood as soon as the on line petition is setup.
"Remember, your donations and membership to Friends of Dix is tax deductible. Please help preserve this open green space for generations to come. Happy Holidays!
"Your Kinsey Street neighbor, Jay Spain."

NEW BUSINESS:

Privacy Issues Regarding the Association's E-Mail List and Web Site
Michael Zirkle moved:
"The Boylan Heights Association web site will not display any information about an Association member which that member objects to. Such material about an Association member must be approved in advance by that member before it is posted on the Association web site."
Second by Mike Parker
Jimmy Creech, President, referred the motion to the Web Site Committee, explaining that the motion should first be considered by the Web Site Committee before coming before the Association. He also the motion may violate the First Amendment, in which case it would be out of order.

Motion: Marsh Hardy moved a Point of Order, appealing the action by the president to refer the motion to the Web Site Committee. The action by the president was sustained by a vote of 19 for, and 12 against.

A discussion followed about an article on real estate transactions in the neighborhood published on the BHA Web Site in November, 2004. Realtor Kim Stone, who is mentioned in the article, requested that the article be removed from the Web Site because she felt it violates her privacy and because she contends it contains inaccuracies. Chris Weedy, chairperson of the Web Site Committee and author of the article, distributed copies of the article, along with a letter from Realtor Richard Johnson, also mentioned in the article, expressing appreciation for the article. Chris explained the article was written as a service to the neighborhood and all information in the article was taken from public records. She said she had several times asked Ms. Stone to meet with her to discuss Ms. Stone's objections to the article, but Ms. Stone would not meet with her. Kim Stone asked what she could do to get the information off the Web Site. Jimmy Creech, president, referred her to the Web Site Committee to discuss this matter.

Marsh Hardy moved, "Any Association member who is identified in an e-mail, that they did not send, may request to the Web Site administrator that such e-mail be removed from the archives, and the Web Site administrator shall remove the specified e-mail from the archives within two business days."
Ann Green second
Jimmy Creech, president, referred the motion to the Web Site Committee.

Marsh Hardy moved, "The e-mail archives will be protected by password so that only members of the list can access the archives. All members of the Association may be members of the list. Only members of the association may be members of the list."
Kim Stone second
Jimmy Creech, president, referred the motion to the Web Site Committee.

Michael Zirkle asked for an explanation of the procedure to be followed by the Web Site Committee. Jimmy explained that the Committee will report its decision regarding the motions at the Association meeting. Discussion and action by the Association will take place then.

Santiago Hernandez Moved to adjourn the meeting.
Second: Heather Groves.
The meeting was adjourned at 8:30 PM.

Next Meeting

The February 2005 BHA meeting is scheduled for Tuesday February 22nd at 7:00 PM.
The meeting will be held at Project Enlightenment.